Model 1
Per driver per week
The default. Usually billed in weekly increments, often a few weeks in arrears by direct debit. Watch the five-week months, and watch whether the count is drivers on the system or drivers who actually worked.
UK market pricing
What tachograph analysis software actually costs.
Roughly a pound per driver per week is the number every UK transport manager already has in their head. Here is where that figure comes from, what the other charging models really work out at, and the questions that get you a comparable quote.
The anchor: about £1 per driver per week.
The UK tachograph analysis market has clustered around £1 per driver per week for well over a decade. Allowing 4.33 weeks in an average month, that is about £4.33 per driver per month, or a little over £50 a driver a year. On top of it, a charge of around 50p per vehicle per week for vehicle unit (VU) data is common, though some vendors include VU data at no extra cost.
The weekly framing is doing a lot of work. A pound a week sounds like nothing; forty-three pounds a month for a ten-driver fleet, plus twenty-two for the vehicles, is a real line in a small operator’s budget. Whatever else you do when comparing quotes, annualise before you decide.
The four charging models.
Different vendors arrive at broadly similar money by four different routes. Knowing which route you are being quoted on is most of the comparison.
Model 2
Per driver per year
Pre-paid annual seats, typically around £50 a driver a year, with the rate dropping as fleet size and contract length go up. Cheapest per head at scale and on multi-year terms; least forgiving if your driver list moves.
Model 3
Per working day
Roughly 25–30p per driver per day worked. Vendors typically model a “driver year” at about 220 working days, which lands near the same annual figure for a full-timer — but is materially cheaper for occasional and agency drivers.
Model 4
One-off desktop licence
A perpetual licence in the low hundreds of pounds with no recurring fee. Genuinely cheaper over five years for a small stable fleet — at the cost of a Windows install, local data and whatever the arrangement is for rule updates.
And separately
Bureau services
Someone else does the analysis and sends back the reports. Priced per driver and usually the dearest per head, often bundled with training, audit preparation or public-inquiry support — which for some operators is exactly what they are buying.
Not software
Download hardware
Download keys, card readers and remote-download boxes are a separate purchase from anyone, and can cost more up front than a year of analysis. Budget for them alongside the licence, not inside it.
Why so many vendors hide the number.
Most of the UK market does not publish a price. The reasons are structural rather than sinister, but the effect on a six-vehicle operator is the same either way.
- The sales model is demo-first — a quote is prepared per customer, by fleet size and contract length
- Tacho is often one module of a wider O-licence suite, so a single per-driver figure would misrepresent the deal
- Published prices invite line-by-line comparison, which suits nobody who is not the cheapest
- Discounting by volume and term only works if the list price is private
The practical consequence is that the operators with the least time — owner-drivers and small fleets — get a contact form and a callback, at the exact moment they are trying to compare three options on a Sunday evening.
What to check in a quote.
Ten questions that turn a headline rate into a comparable annual cost.
- Minimum term and notice period. Twelve or twenty-four months is common. “No minimum term” is not the default — ask, and get it in writing.
- Per driver on the system, or per driver analysed? Seat-based counting bills you for people who have left until somebody remembers to archive them.
- Vehicle and VU charges. Separate weekly charge, included, or free? On a mixed fleet this can be a third of the bill.
- Analogue charts. If you still run any, ask the per-chart rate — it is usually charged separately from the digital rate.
- Five-week months. On a weekly rate, four months a year cost 25% more than you budgeted.
- Setup, training and support. Whether onboarding is chargeable, and whether phone support is included or an upgrade.
- Occasional and agency drivers. What does someone who works four shifts a year cost? See agency driver checks.
- Previous-employer history. Loading a new starter’s earlier weeks is frequently chargeable.
- Data on exit. Can you export your files and reports, in what format, and at what cost?
- VAT. Most published UK rates are quoted ex-VAT. Compare like with like before you decide anything.
Where TachoAssist sits.
We publish our prices, so you can do the same arithmetic on us that this page asks you to do on everyone else.
- Driver — £2.00 per month, for one driver and their own card data. About 46p per week.
- Business — £2.50 per unique driver analysed per month. About 58p per week for a full-time driver.
- Each driver is billed once per billing month however many files you upload for them; a driver analysed only in March is billed only in March.
- Vehicles and vehicle unit (VU) analysis are included on Business at no additional charge.
- No minimum term — cancel any time.
- 14-day trial with no payment card details.
- Prices are in GBP and no VAT is charged, so the published figure is the figure.
- Browser-based: nothing to install, and no separate reader software licence.
Against the £1-per-driver-per-week convention that is roughly half the going rate — and on a mixed fleet, where the VU charge is included rather than added, the gap is wider still.
Cheaper is not automatically better.
Price is one axis. Before you move on it, check that the floor of what you actually need is covered.
The analysis floor
Drivers’ hours, Working Time (WTD) and tachograph infringements, each with severity, the measured values and the legal reference — not just a count.
Both sides of the record
Driver-card and vehicle unit analysis. A driver-only tool cannot show you what happened when no card was in the slot.
Evidence you can hand over
Reports in PDF or Excel, with file history, dated at the time the work was done — the paper trail a DVSA visit would ask for.
Scheme requirements
If you are in or joining DVSA Earned Recognition, you need a validated supplier. TachoAssist is not one, and no price makes up for that.
About the market figures on this page.
The rates described as market convention are a generic summary of publicly advertised UK pricing as at August 2026, given for orientation only. Vendors change prices, and quoted terms vary by fleet size and contract. Always confirm current pricing with the supplier before making a decision.
Related reading.
Questions
Tachograph software pricing FAQ
How much does tachograph analysis software cost per driver in the UK?
The long-standing convention is around £1 per driver per week, which is roughly £4.33 per driver per month once you allow for 4.33 weeks in an average month. Annual pre-pay plans and per-working-day plans tend to land in a similar range. A separate vehicle charge of around 50p per vehicle per week for vehicle unit data is common.
Why do most tachograph software vendors not publish prices?
Most of the market sells through demos and quotes rather than self-service, prices are negotiated by fleet size and contract length, and tacho is often bundled into a wider O-licence compliance suite where a single per-driver figure would be misleading. The practical effect is that a small operator gets a contact form instead of a number.
What is a fair way to compare tachograph software quotes?
Convert everything to pounds per driver per month, all in. Multiply weekly rates by 4.33, multiply daily rates by your actual working days, and add vehicle charges, analogue chart charges, setup and support fees. Then check the minimum term, what happens to the bill when a driver leaves, and whether VAT is included.
How much is TachoAssist?
Driver is £2.00 per month and Business is £2.50 per unique driver analysed per month — roughly 46p and 58p per driver per week. Vehicles and vehicle unit analysis are included on Business at no extra cost. Prices are in GBP and no VAT is charged. There is no minimum term, and the 14-day trial does not ask for payment card details.
No callback required
See the price, then see the software.
Register and try TachoAssist for 14 days. No payment card details needed to start, and no minimum term.