TachoAssist
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One tachograph workspace for every client you manage

Tachograph software for external transport managers, tachograph analysis bureaux and transport consultants. Manage all your clients in one TachoAssist Business workspace, with a separate group for each client. Pay £3.49 per active driver per month and invoice your clients at your own rates. Your clients don’t need an account.

Start your Business workspaceTalk to the founder
  • 14-day trial for up to 5 active drivers. No payment card or minimum term.
TachoAssist Business dashboard: fleet summary, driver-card reminders due within 28 days and the infringement history chart
TachoAssist Business on a phone: a transport manager’s overview of one driver

How it works

Get started in three steps.

  1. Create a group for each client. Register a Business workspace for your firm. In both the Drivers and Vehicles lists, create a group for each client and move their drivers and vehicles into the relevant group. New drivers appear in the main list until you assign them to a group.
  2. Import driver card and vehicle unit data. Read driver cards using the free TachoAssist Card Reader for Windows or Android and any standard USB card reader. Upload vehicle unit files in .ddd, .c1b, .v1b and other common formats. The Android Card Reader also supports Bluetooth downloads from VDO DTCO 4.1a and Stoneridge SE5000-8.1 vehicle units, with the operator’s company card inserted. This feature is in beta.
  3. Review each client and send their reports. Open a client’s group to review infringements and track the 28-day driver card and 90-day vehicle unit download deadlines. On the Reports page, select the relevant group to create a report for that client’s drivers or vehicles, then send it to them.

What you get for each client

See each client’s compliance in one place.

  • Infringements with the rule, the legal reference, the measured value and the severity (MI, SI, VSI, MSI), under assimilated GB rules, Working Time (WTD) and the Mobility Package.
  • Download reminders based on the last download on file, so you can plan ahead of the 28-day and 90-day deadlines.
  • Inspection readiness: see whether each driver’s records cover the period required for a roadside check, and identify any unknown periods that need an explanation.
  • Reports for drivers and vehicles in PDF or Excel, plus recurring reports and the Attestation of Activities, ready to share with your client.
  • Driver debriefs that drivers receive and sign on their phones in the Companion app, included in the Business plan.
  • File archive: keep original files alongside the analysis and control how long they are retained, when they are archived and when they are deleted.

See how the driver debrief works

TachoAssist infringement list for the fleet: drivers’ hours, Working Time and tachograph rules, filters, severity and the breakdown by rule

Pricing

You pay per active driver. Your clients pay you.

£3.49 per active driver per month — about 81p a week, compared with the common UK rate of £1 per driver per week.

  • An active driver is one whose data was imported that month. A driver with no new data that month costs nothing.
  • No minimum number of drivers or minimum term. Cancel at any time.
  • A 14-day trial for up to 5 active drivers, with no payment card.
  • The Card Reader is free; vehicles and VU analysis are included. No VAT charged.
  • Set your own prices and invoice your clients directly.

See the full pricing

External transport managers

Several operators, one workspace.

The Senior Traffic Commissioner’s Statutory Document 3 allows an external transport manager up to four operators and 50 vehicles. Create a group for each operator and manage them all from one account.

Tachograph analysis bureaux

Offer tachograph analysis as a service.

Receive your clients’ driver card and vehicle unit files, analyse them in your workspace and send them the reports. You set the price and invoice each client directly.

Transport consultants

Audit your clients’ files without extra setup.

Analyse a client’s files for an audit and share the reports. Your client doesn’t need to install software or create an account.

Questions

Tachograph software for transport managers: questions

Can I organise each client’s data separately?

Yes. Create a group for each client in both the Drivers and Vehicles lists, then move their drivers and vehicles into the relevant group. Groups appear as folders. On the Reports page, select a group to include that client’s drivers or vehicles in the report.

Who pays, and how?

You pay TachoAssist and your clients pay you. Add a payment card through Stripe in your workspace. At the end of each billing month, you pay £3.49 for each driver whose data was imported that month, or about 81p a week. There is no minimum number of drivers, and you can cancel at any time. You set your own rates and invoice your clients directly.

How do I get the card and vehicle unit files?

Read driver cards with the free Card Reader for Windows or Android and any standard USB card reader. Upload vehicle unit files from a download key, a remote download service or your clients. Supported formats include .ddd, .c1b, .v1b and other common formats. On VDO DTCO 4.1a and Stoneridge SE5000-8.1 tachographs, the Android Card Reader can also download the vehicle unit over Bluetooth with the operator’s company card inserted; this is in beta.

Do my clients need an account?

No. You manage the workspace and send reports to your clients. They can send you their files, or you can download the data yourself. Your clients do not need an account, a payment card or any software to receive your reports.

What does the client receive?

You send your clients the reports you generate for their drivers and vehicles, including infringement reports in PDF or Excel and the Attestation of Activities. Drivers receive and sign debriefs on their phones in the Companion app. Signed debriefs can be downloaded as PDFs.

What happens after the 14 days?

The trial covers up to 5 active drivers and requires no payment card, so you will not be charged when it ends. To continue uploading and analysing files, subscribe at £3.49 per active driver per month. Otherwise, your workspace becomes read-only: you can still access existing data and reports, but uploads and analysis pause until you subscribe.

£3.49 per active driver per month — no login for your clients

Set up your workspace and add your first client.

Try TachoAssist with a client’s files for 14 days, with up to 5 active drivers. No payment card or minimum term.

Start your Business workspaceTalk to the founder