TachoAssist Business tutorials

1. 1

   Set the country once

   

   Choose the country whose rules apply to your drivers. Nothing is analysed until a country is set.

2. 2

   Add the files

   

   Pick the drivers’ and vehicles’ .ddd files, or a ZIP of them. You can also drag them onto the page.

3. 3

   Start the analysis

   

   Check the list of files and start the analysis.

4. 4

   Open the results

   

   The drivers and vehicles from the files are now on their lists.

Upload vehicle unit (VU) files the same way — you will find them under Vehicles.

1. 1

   Install the free app

   Download for Windows (ZIP)

   Install TachoAssist Card Reader from the Microsoft Store. Or download the ZIP: there is no installer, you unzip it and run the app.

2. 2

   Sign in

   

   Sign in with the same account you use in the browser.

3. 3

   Insert the card

   

   Plug in a USB smart-card reader and insert the driver card. Reading starts by itself.

4. 4

   The file is in your account

   

   The file goes to TachoAssist on its own. Take the card out and insert the next one.

5. 5

   Find the driver

   

   The driver is on the list, already analysed.

1. 1

   Read a card over USB

   

   Connect the USB reader to the phone (an OTG adapter works) and insert the driver card.

2. 2

   Uploaded

   

   The file is already in TachoAssist.

3. 3

   Bluetooth: find the tachograph

   

   Start pairing on the tachograph and pick it from the list. It works with smart tachographs that print “GEN2 v2”.

4. 4

   Confirm the code

   

   Check that the 6-digit code is the same on both screens and confirm on both.

5. 5

   Choose what to download

   

   Vehicle unit data needs a company card in the tachograph.

6. 6

   Done

   

   The file is in TachoAssist and the analysis starts.

1. 1

   Open a driver

   

   Click a driver — they open in a tab of their own.

2. 2

   Six sub-tabs

   

   Each sub-tab answers one question about the driver.

3. 3

   The calendar

   

   The month in activity colours. Click a day to see it in detail.

4. 4

   Groups

   

   Right-click the list to add a group or move drivers into one. Groups keep the list and the reports in order.

Vehicles work the same way.

1. 1

   Open the report menu

   

   Open the driver and the menu in their header.

2. 2

   Language and sections (optional)

   

   Choose the document language for every report from this menu, and the extra sections of the infringement report.

3. 3

   Choose the report

   

   Pick the report, then PDF or Excel and the period.

4. 4

   Generate

   

   The finished document is also kept in Recent reports.

The activity, summary and working time reports work the same way. In the activity report, tick “Time by country and activity log” to add them to the PDF; the Excel file always has them.

1. 1

   Choose the report type

   

   Pick the report from the list, for example the Infringements report.

2. 2

   Drivers and dates

   

   Tick the drivers or choose a group, then set the period.

3. 3

   Preview or download

   

   Preview the report before you download it.

4. 4

   Recent reports

   

   Every report can be downloaded again from here.

The same way: Fleet summary report, Missing data report, Working time report, Working time summary and the reports under Vehicle report.

1. 1

   Find the empty day

   

   A day with no card record says “Mark this day”. Click it.

2. 2

   Say what it was

   

   Pick Day off, Leave or Sick.

3. 3

   Several days at once

   

   One answer can cover the empty days that follow.

4. 4

   Done

   

   The day now counts in the totals.

Add a note to a day the same way, or use “Add a note for this month”. Weekends and public holidays for everyone at once: Settings › Work time.

1. 1

   Find the period

   

   These are the periods with no confirmed activity — usually when the card was out.

2. 2

   Start the attestation

   

   The form opens with the driver and the period already filled in.

3. 3

   Tick the reason

   

   Tick what the driver was doing. Only the company can choose this.

4. 4

   Print and sign

   

   It is saved under Reports and documents › Attestations. Download the official EU form there, print it and sign it.

The same way from Reports and documents › Attestations › Create attestation — pick the period under “Choose a detected period…”.